By-Laws

Dei Gratia Providence Association By-Laws

By-Law 1: Code of Conduct

  1. Who This Code of Conduct Applies To
    This Code of Conduct applies to all classes of members and/or guests of members that interact with Dei Gratia Providence Association in any way, shape, or form.
  2. Purpose
    The Dei Gratia Providence Association’s mission is to connect creators within the local community. We achieve this by coordinating family-friendly private events, supported in a collaborative fashion by volunteers and grassroots artists.
  • Connecting Conscious Creators
  • Connecting people with family and community-oriented values
  • Strengthening community immunity through the goodwill of individuals and businesses. The more connected we are, the more we empower each other and the greater local community.

III. Domicile
All members firmly stand on the land commonly referred to as the Commonwealth of Australia.

  1. Authority
    Members firmly stand in the authority bestowed upon them by Dei Gratia and respect the board within their position as so handed to them by Dei Gratia.
  2. Identity
    All members and/or guests of members shall be identified as:
    (a) being alive in flesh and blood;
    (b) of sound mind;
    (c) free of duress and improper consideration;
    (d) living on the land and soil; and
    (e) the bearer of absolute dominion of the placenta, umbilical cord, foetal tissue, DNA, blood, flesh, and incarnation of the man or woman in whom they identify.
  3. Guiding Principles
    The guiding principles shall be embodied and lived by all members in the greatest capacity that each member is capable. The guiding principles include but are not limited to:
    (a) Do No Harm;
    (b) Regenerate and Repair All Harm Done;
    (c) Create Safe Spaces;
    (d) Communicate openly and transparently;
    (e) Take responsibility for oneself and that which is the property of oneself.

By-Law 2: Members

VII. Members’ Rights
Members have the rights as defined by the Board and subject to clause 2.1. The members have no beneficial interest in any of the Association’s funds, property, or assets. The members have the benefit of accessing or using the property or assets of the Association.

VIII. Class of Members
The Board has full discretion to establish any class of member. However, it shall comply with the following conditions:
(a) Any new class shall have the rights, restrictions, and obligations defined for members in that class;
(b) Establish and maintain a record of members and preserve their privacy.

  1. Record of Members’ Establishment and Maintenance
    The Board shall establish and maintain a record of members and shall preserve the privacy of the record.
  2. Members Record Location
    The record of members shall be located where the Board deems it prudent and safe to preserve privacy.
  3. Cessation of Membership
    A member ceases to be a member if:
    (a) The Board determines that the member’s intention no longer furthers the Association’s purpose;
    (b) The member submits a written notice of resignation.

XII. Voting Rights
At a meeting of members, voting is to be by a show of hands unless members present face-to-face or by proxy. A unanimous vote or approval of 75% or more is required for actions taken by the Board.

By-Law 3: Mutuality by Association

XIII. Receipts
Receipts connected with the administration and operation of the Association shall be deemed mutual receipts. These include:

  • The Board’s costs;
  • Sustenance and compensation of the Board and members;
  • Any costs incurred by the Association.

XIV. Sustenance and Compensation
The Board is entitled to reasonable sustenance and compensation for acting as the board. Members are also entitled to sustenance and compensation for acts of service within the Association.

  1. Surplus of Funds
    Any surplus of funds shall be accumulated or distributed for the Association’s purpose as outlined in By-Law 1.2.

By-Law 4: Privacy

XVI. Privacy
Privacy is a paramount consideration and is not subject to third-party review, subpoena, or external laws. The Board, members, and guests shall be bound to the agreement of non-disclosure.

By-Law 5: Dispute or Ambiguity

XVII. Resolution
If there is any dispute or ambiguity, the Board may attempt to resolve it or refer the matter to private mediation or arbitration. An independent Board of Arbitration will be convened if necessary.

By-Law 6: Liability

XVIII. Liability Disclaimer
Dei Gratia Providence Association and its members are not liable for any injury, harm, or damage that occurs to a member or any member of the public resulting from their interactions with the Association. Each member or public individual engaging with Dei Gratia Providence Association assumes full responsibility for their actions and indemnifies themselves against risks.

XIX. Indemnification
Members and the public acknowledge that engaging with Dei Gratia Providence Association is at their own risk. For the avoidance of doubt, Dei Gratia Providence Association and its members shall not be required to make any financial restitution from their personal or the Association's bank accounts for matters arising from such engagements.

By-Law 7: Intellectual Property

  1. Ownership of Intellectual Property
    All intellectual property created, developed, or otherwise coming into existence by virtue of association with Dei Gratia Providence Association shall remain the sole and exclusive property of the Association. This includes but is not limited to ideas, innovations, discoveries, works of authorship, and developments made by members within the scope of the Association's activities.

XXI. Usage Restrictions
The intellectual property of Dei Gratia Providence Association cannot be used, disclosed, copied, or replicated outside the Association without explicit, written consent from the Board.

By-Law 8: Conflict of Interest

XXII. Definition
A conflict of interest occurs when a member's personal, professional, or financial interests may influence, or appear to influence, their decision-making or actions concerning the Association's affairs.

XXIII. Disclosure
Members must promptly disclose any actual or potential conflicts of interest to the Board.

XXIV. Abstention from Voting
Members with a conflict of interest regarding a specific issue shall abstain from voting on related matters. The Board will decide if the conflicted member should be excluded from the discussion.

By-Law 9: Amendments

XXVII. Proposal of Amendments
Amendments to these by-laws can be proposed by any board member or through a petition signed by at least twenty-five percent (25%) of the Association's membership.

XXVIII. Notice to Members
The proposed amendment(s) shall be included in the notice of the meeting at which they are to be discussed.

XXIX. Approval Process
Amendments require a two-thirds (2/3) majority vote of the members present at a general meeting where a quorum is met.

By-Law 10: Meetings

XXXI. General Meetings
The Association shall hold an annual general meeting (AGM). Special meetings may be called as required.